Comparison · 2026-05-04
WeVille vs when2meet
Looking for a when2meet alternative? Here’s an honest comparison from the team building one. when2meet is genuinely a great tool — it’s been the default for “when can we all meet?” for two decades, and for a one-week meeting it still might be the right answer. WeVille is the better fit if you’re planning a multi-month trip, want a modern mobile UI, or need coordination tools (bring-list, roles, decisions) after dates lock. The rest of this page walks through where each one wins, so you can pick the right tool for what you’re actually doing.
Feature comparison
We won’t pretend when2meet doesn’t do most of what people need. The rows below mark wins on both sides honestly.
| Feature | when2meet | WeVille |
|---|---|---|
Anonymous participation (no signup) Both let people join with just a name + optional password. | ||
Free forever when2meet has been free for 20 years. WeVille's coordination stack is free. | ||
Drag-to-paint availability | ||
Aggregated heatmap | ||
Multi-month date ranges when2meet's grid breaks down past about a week. WeVille handles ranges that span months. | ||
Tri-state availability (yes / maybe / no) when2meet has two states: available or not. WeVille adds a 'maybe' so people can register soft conflicts honestly. | ||
Mobile-friendly drag-paint when2meet works on mobile but the painting UX wasn't designed for touch. WeVille's heatmap is built mobile-first. | ||
Modern UI Subjective. when2meet is intentionally plain — that's part of why people trust it. WeVille goes the other way. | ||
Bring list, roles, decisions, comments WeVille's coordination stack — for after dates lock and the actual logistics start. | ||
20-year track record when2meet has been online since 2005. WeVille launched in 2026. |
Where when2meet still wins
To be clear: when2meet is the right answer for a lot of people. We won’t pretend otherwise.
- Zero learning curve.The interface is so minimal that anyone who’s ever used a calendar picks it up in seconds. There’s nothing to learn.
- No signup, ever — for anyone.Not even the creator. You hit the homepage, type a name, get a link. That’s a real virtue.
- Two decades of stability.when2meet has been online since 2005. The URL pattern is recognized by a huge slice of the internet. People trust it because it doesn’t change.
- It’s free in the truest sense.No tier, no upsell, no “Pro features.” For a lot of folks that’s the entire pitch.
If your meeting is one week or less, the group already knows when2meet, and the only thing you need is “when can we do this?” — when2meet is fine. We mean it.
Where WeVille is better
WeVille was built because there are use cases when2meet wasn’t designed for. The big ones:
- Multi-month date ranges.when2meet’s grid breaks down past about a week of dates — the rows get unmanageable. WeVille’s day-mode heatmap is built for ranges that span months. Trip planning is the canonical case: “some weekend in August or September.”
- Modern, mobile-friendly UI.when2meet works on mobile, but the painting interaction wasn’t designed for touch. WeVille’s heatmap is mobile-first and follows current design conventions. For what it’s worth, this matters more for friends-with-phones groups than for office meetings.
- Tri-state availability.when2meet has two states: available or not. WeVille adds a “maybe” so people can register soft conflicts (“I could move this if I had to”) without lying in either direction.
- Coordination tools for after dates lock. Once you’ve picked a date, real coordination starts: who’s bringing what, who’s driving, what’re we eating, where exactly are we meeting. WeVille has bring-lists, role assignments, group decisions, comments, and an activity feed for that. when2meet ends at “we picked a date, now figure the rest out in your group chat.”
Which one should you use?
FAQ
Is WeVille free?
Yes. WeVille covers everything when2meet does plus the coordination stack — bring-list, roles, decisions, comments — at no cost.
Do participants need an account?
No. Like when2meet, participants join by typing a name. The creator can optionally make an account to claim and manage events later, but it’s never required for participants.
Can I import my when2meet event?
Not today. when2meet doesn’t expose an API or export, so an import would mean scraping the public event page — fragile and not something we want to ship. The creation flow at /new takes about 30 seconds.
What happens to events long-term?
Inactive events are deleted automatically six months after the date range ends if nobody’s logged in. If someone’s using the event, it stays. Full details in the privacy policy.
Is there a mobile app?
No native app, but WeVille is installable as a PWA — open in Safari or Chrome and tap “Add to Home Screen.” It works the same as a native app for practical purposes, without the App Store overhead.
See also
Try WeVille for your next event
No signup needed. Takes about 30 seconds. If when2meet ends up being the better fit, that’s fine too — we’d rather you use the right tool than feel sold to.